Council Conference CD

Bring the conference home with you for training, reviewing sessions, or to share with those unable to attend. We offer the opportunity to purchase a multimedia CD that includes the audio recording of conference concurrent and plenary sessions. Session PowerPoint and resource materials, an exhibitor/sponsor list, and important information about the Council are also included.

The CD is $149 for attendees or $249 for nonattendees. Place your order for this great tool at the Content Management booth, by phone at 800-575-0580, or online at www.conferencemediagroup.com.

Resource Materials

Resource materials for conference sessions are available on the Council’s website after the conference. This allows you to print only what you need and save or share materials electronically.

Bookstore

Our bookstore will be in Community Central as usual with sample copies to browse. We will send your order to you after the conference. You’ll also receive a 10 percent discount on purchases made during the conference.

Council Policies

The Council is firmly committed to fair employment practices, inclusiveness, and the prohibition of sexual harassment of employees by staff, visitors, or members. If you would like information on these and other policies, please contact the Council’s executive office at 703-879-0600.

The events and sessions at this conference may be photographed, audio- and video-recorded by the Council or its independent photographer/AV firm. The Council may distribute or use these photos, and audio or visual recordings on its websites or in its print and electronic materials for purposes consistent with its charitable mission. By attending the session, you give your permission to be recorded or photographed. If you do not wish your likeness to be used in this way, please contact David Martin (David.Martin@cof.org) within seven days after the conclusion of the meeting.

Planning to record? To protect the privacy of Council attendees, we ask that you do not audio- or video-record Council events without obtaining permission from the Council in writing, in advance of the event.

All Council events that offer alcoholic beverages will also offer nonalcoholic beers and soft drinks. Alcohol will not be served to anyone under 21 years of age.

Hotel Information

Media

Members of the media must check in at the registration desk. A member of the public relations staff will provide a name badge and information.

Meals and Additional Ticket Sales

Meals are included in your registration fee on the day(s) for which you have registered. Monday includes breakfast, lunch, and the networking event. Tuesday and Wednesday include breakfast and lunch. Conference attendees may purchase extra meal tickets for guests at the conference Registration Desk. Breakfast tickets are $50, lunch tickets are $60, and tickets for Monday’s networking event are $70 for adults, $25 for children 6–18, and free for children under age 6. Tickets are limited.

Message Board

A message board is located near the registration desk in Community Central (Meeting Room 217). Please check for messages throughout the conference.

Meeting Space

Seating in all conference sessions is first-come, first-served. Meeting room assignments are based on past session attendance. If a session is overcrowded, we regret the inconvenience and welcome your suggestions for future improvements.

Name Badges

Your name badge is required for admission to all conference functions. For additional assistance, please see Council staff members identifiable by their silver Council badges.

Site Session Ticket Distribution

Tickets are required, free, and limited. Tickets will be available on a first-come, first-served basis at the Registration Desk starting on Monday, September 13.

Protecting Personal Property and Safety Precautions

Please store your valuables at the hotel. If you do not have a guest room equipped with an in-room safe, you may have your valuables stored at the hotel’s front desk. When outside of the hotel, please remember to remove your conference badge!

Special Needs

If you are an attendee with special needs, please contact the conference Registration Desk. In addition, if you are attending a site session and have special needs, representatives from the Council will be available to assist you during conference registration hours. The Hilton, the Westin, and the Charlotte Convention Center will comply with the regulations set by the Americans with Disabilities Act. If you find yourself in need of a wheelchair during the conference, the convention center can supply information regarding wheelchair rental at the concierge desk. Audio-listening devices are available at the convention center for those with hearing difficulties.

What to Wear

Attire at the Fall Conference for Community Foundations is business casual. Please bring a sweater or jacket as temperatures in meeting rooms may vary.

A Greener Conference

The Charlotte Convention Center has proactive green policies in place, including recycling programs, using locally grown foods, composting, using low-flow fixtures, high-efficiency lighting, and utilizing energy management policies. The convention center also donates excess food to local shelters. Please share with us your greening tips as you drop your name badge in our recycling bins at the registration desk in Community Central.